The second IOHA Board meeting of 2016 will take place in Yokohama, Japan on 6th November. The meeting will also include the 2016 AGM. The date and location have been chosen to align with the ISRP Conference, to strengthen links between IOHA and ISRP. Further details of the conference can be found here.

The venue for the Board meeting will be the Mielparque Hotel (very close to the Hotel New Grand where the ISRP Conference is taking place). Hotel accommodation at reduced (conference) rates is available for the nights of 5th and 6th November at two hotels, the Hotel New Grand and the Star Hotel.

Below you can find attached information that includes a booking form, further details of the hotel options and rates, as well as directions to the hotels. If you wish to make your reservation, please complete the booking form and send it to the travel agency of Tokyo Express International Co., Ltd.  The contact at the travel agency is Ms Setsuko Miyazaki, e-mail:,   FAX: +81-3-3433-1721.

Venue and accommodation information for IOHA BOD Meeting


The deadline for booking accommodation with the travel agency is 1st October. Board members are asked to bear in mind that the hotels tend to get very busy in Autumn with sight-seeing visitors, and that visa applications for Japan take at least two months.

Currently there are visa exemptions for 67 countries or regions. Nationals and citizens of those countries and regions are not required to obtain visas to enter Japan when their visits are tourism, commerce, conferences etc, as long as they do not engage in paid activities in Japan, or their periods of stay exceed those stipulated in each country’s arrangement of short-term stay (most countries are 90 days – Indonesia, however, is 15). For the list of countries and more information about visas, please see the links below.

Exemption of Visa (Short-term Stay) – Ministry of Foreign Affairs of Japan

Visa Information – Japan Tourism Organization

Countries that are not on this list of visa exemptions include: Brazil, Colombia, Macedonia, Vietnam and South Africa. Nationals from Malaysia are only visa-exempt if they have an e-passport. Nationals from Taiwan are only visa-exempt if they have a passport with a Personal Identification Number. Nationals from Indonesia are only visa-exempt if they have an e-passport registered to one of the diplomatic missions in Japan. Please be sure to check whether you require a visa.

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